Position: Accounting Clerk
Reports to: CFO
Primary Function: Provide accounting support
Hours/Status: 30 to 40 hours per week, non-exempt with potential benefits listed below based on P/T or F/T status.
Overview: Genesee Country Village & Museum (GCV&M) is located in Mumford, NY and welcomes close to 100,000 visitors annually for special programs, private events, and daily admissions. The Accounting Clerk will administer GCV&M’s cash receipts process for all point of sale systems, including admissions, food, and retail services. In addition, they will support development, accounts receivable, accounts payable, and other accounting needs.
Responsibilities:
Cash Receipts (70%)
- Generate appropriate system reports from various systems, including point of sales, to record cash receipts.
- Record all cash receipts received through the mail
- Prepare bank deposits and record cash receipts received through the mail, online and on-site, based on transaction support
- Count all daily cash bags collected from retail outlets across the Museum using cash/coin counting machines
- Reconcile daily cash bags collected to cash register reports using the appropriate document and follow up with employees concerning cash bag overages/shortages
- Maintain and organize all corresponding support material for reconciled cash bags
- Prepare bank deposits
- Prepare invoices for field trips and other group events
- Ensure accuracy and timeliness of the billing process
- Review statements from various vendors and match to submitted invoices in accounts payable system.
- Enter new vendors into ERP from Form W9 and track insurance certificates
- Insure all vendor information is complete for 1099 processing
Other (10%)
- Oversee credit card reconciliation and processing
- Complete journal entries as needed
- Assist with projects as requested
Qualifications:
- 1-2 years of experience in an accounting office and performing similar level duties.
- Knowledge of accounting processes and procedures.
- Current hands-on experience with ERPs and accounts payable software, experience with SAGE Intacct preferred; comfort with working in a paperless environment.
- Excellent knowledge of Microsoft Word, Excel, and Outlook.
- Strong work ethic, and organization and communication skills
- Desire to work in a relaxed office setting with various types of people and personalities.
- Attention to detail and accuracy required.
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Standards: - Engage with others in a collaborative and inclusive manner, supporting diversity, accessibility, and equity with program audiences, colleagues, and Museum guests.
- Regularly show support of GCV&M values of Authenticity, Collaboration, Exploration, Inclusivity, Stewardship, and Responsibility in all actions and communications.
- Represent self and the Museum courteously, accurately, and professionally.
- Comply with all GCV&M staff expectations within the home department and included in the Staff Handbook and Safety Manual.
- Work effectively both independently and as part of a team.
Job Benefits
Medical Insurance: We currently offer a copay and high deductible health insurance options. Some plans offered provide 100% of employer paid premium for single plans and single, plus children plans.Dental Insurance: We currently provide 50% employer paid premium for single dental policy
Life Insurance: We provide a 100% employer paid premium group life insurance policy of $50,000.
Membership: Family membership to the Genesee Country Village & Museum
Vacation: Three weeks of paid vacation (prorated based on hire date)
Sick Time: One hour of sick time accrues for every 30 hours worked
Holidays: Ten paid holidays
Diversity Statement: Genesee Country Village & Museum is actively committed to broadening our understanding of DEAI (Diversity, Equity, Accessibility, and Inclusion), and making it part of everything that we do. Guided by our mission, values, and inclusive culture of curiosity, we strive to dismantle inequity and address erasure through ongoing dynamic interpretation, communications, research, and outreach. We celebrate the stories of our shared past; connect the rich diversity of the 19th century to the present; and collaborate with the communities we serve to create welcoming spaces for learning, work, exploration, and play.
Equal Employment Opportunity Statement: Genesee Country Village & Museum is committed to a policy of Equal Employment Opportunity with respect to all employees, applicants, and interns for employment. We recruit, hire, train, and promote without discrimination due to race, color, sex, age, disability, religion, citizenship, national origin, military or veteran status, marital status, gender identity and expression, sexual orientation, and any other status protected by applicable federal, state, or local law.
